Terms and Conditions of Hire

The following are a general guideline for the terms and conditions of self-drive hire. The relevant supplier’s terms and conditions will be supplied to you at the time of requesting a quote or making a booking (provided in PDF format). The terms located below should only be used as a guide but are a fair reflection/representation of general hire terms for the industry:

We/Us – The Supercar Directory        You/Client – Hirer        Day – 24 hour period

1. General Conditions:

1.1 All rental prices and charges shown on the website exclude VAT.

1.2 Delivery and collection charges will be applicable, if this service is required, and the amount specified will be detailed on your quote.

1.3 The minimum rental period is 24 hours. (Monday-Thursday only) or 2-3 days over a weekend hire period (Friday to Monday)

1.4 Drivers must be aged between 25 years and 70 years. (28-30 for the majority of supercars). The relevant ages are detailed on the database listings

1.5 Drivers must hold a current valid UK or international driving licence and must have held same for at least 2 years or 5 years, dependant upon the type of vehicle hired.

2. Rental Period:

2.1 Rates and mileage allowances apply per day (24 hours)

2.2 If the vehicle is returned more than 2 hours late, additional charges may apply and are at the discretion of the supplier

2.3 Minimum hire periods may apply to Weekends, Bank/Public holidays and to some locations. Scotland and the South West may carry minimum hire periods of 4-5 days

2.4 If an extension to the hire period is required, we/the supplier must be notified at least 4 hours prior to the end of the booked rental period. Failure to do so will result in additional costs being incurred.

3. Booking & Payment:

3.1 Payment can be accepted by credit card, debit card, and bank transfer.

3.2 A booking fee of 25% of the total hire fee will be taken if the hire is more than 14 days in advance. The balance payment will be due 14 days prior to hire start date, For all bookings within the 14 day period the total hire fee will be required at booking. Payment made by bank transfer must be cleared and funds showing in the suppliers’ account prior to the hire start date.

3.3 Bookings made by credit card will incur a 3% surcharge (VISA, Mastercard or American Express); there is no charge for using a debit card or a bank transfer payment

4. Usage:

4.1 The hirer agrees that the vehicle is only to be used on public roads and for normal driving purposes.

4.2 The hirer agrees that the vehicle will not be used for couriering, or on any sort of rally/road rally, track day, racing or speed testing.

4.3 If the vehicle is used off the public highway without us giving prior consent, the hirer accepts full responsibility for all damage incurred.

4.4 Use of the vehicle off the public highway on any race track, airfield (used or disused) or vehicle testing facility will automatically mean the loss of the security deposit described below.

5. Insurance:

5.1 The rental quote includes comprehensive cover for authorised drivers, although an insurance excess does apply.

5.2 The amount of the excess depends on which car you have rented/hired and is shown at the time of booking and on our database listings

5.3 The insurance excess ranges from £1000 to £10000. The security deposit held by the supplier for the duration of the hire is taken to cover this insurance excess in the case of damage to the vehicle during the hire/rental period.

5.4 The Insurance cover applies only to the public highway in the UK. If the vehicle is to be used off the public highway or outside the UK, prior written consent must be obtained. Failure to do so will invalidate the insurance cover and the Security Deposit held by the supplier will be forfeit. The hirer will also be responsible for all damage incurred whilst off the public highway or outside the UK.

5.5 If the driving license of the hirer or any additional driver contains any current endorsements, these must be declared

5.6 As the hirer you agree that the following statement to be true:

5.6.1 I am in a physical condition so as to be reasonably considered capable of driving a performance car safely.

5.6.2 I have not been disqualified from driving for a period exceeding 12 months within the last 3 years.

5.6.3 I have not been involved in more than one fault accident in the past 3 years (if so, an insurance referral form must be completed and authorised by the underwriter)

5.6.4 I am not engaged in any of the following: Couriering, Rallies, Trails, Track events, Private roadway, Racing, Speed testing.

5.6.5 I am not a full or part-time professional in any sport or entertainment activity.

5.7 Drivers not qualifying under the above may be permitted subject to additional terms and conditions to be agreed prior to the commencement of the hire. If such a driver is subsequently accepted they will be permitted to drive the vehicle only with the suppliers’ written consent and that of the insurance company.

5.8 Only the person(s) named on the hire agreement are insured to drive the vehicle. If anyone other than the person(s) named on the hire agreement is found to be driving the vehicle, the security deposit will be considered a total loss. The supplier will also seek prosecution for driving without insurance.

6. Loss or Damage to Vehicle including charges:

6.1 Rates include comprehensive insurance cover for the authorised driver(s) only.

6.2 All hires/rentals require a security deposit to be paid or pre-authorised on a credit card prior to the hire commencing.

6.3 The security deposit will be deemed a total loss if the driver/hirer causes an accident whereby a claim is made against the suppliers’ insurance policy.

6.4 If the hirer is involved in an accident, the supplier will hold the security deposit until it is confirmed that no insurance claim will arise against the suppliers’ insurance policy or the hirer (non- fault)

6.5 If the hire vehicle is damaged whilst on hire, the hirer agrees to pay for all damage and repairs if less than the security deposit. The cost of the repairs will be quoted by an approved repairer only.

6.6 Any damages caused by abuse to the vehicle including, but not limited to, excessive tyre wear, clutch wear and excessive revving will be charged to the hirer. Your liability in the case of abuse to the vehicle is not limited to the amount of the security deposit.

6.7 Excessive stone chips on the vehicle will be deemed to be damage and charged for accordingly.

6.8 Excessive speeding and hard cornering will also be deemed to be causing damage to the vehicle and charged for accordingly. If excessive speeding is detected, you will be given a warning. If you ignore this warning and continue to travel at excessive speed, the security deposit held by the supplier will be considered a total loss.

6.9 As the hirer, you agree to pay the daily tariff rate for each day that the vehicle is off road for repair in the event of damage/excessive wear caused by you the hirer.

6.10 If the vehicle is stolen during the hire period, the security deposit will be considered a total loss.

6.11 If the vehicle is stolen by you, the hirer, or if you are deemed to be in connivance with the theft, your liability is for the full market value of the vehicle.

6.12 If the supplier does not hold a bond or security deposit, in the case of any damage or theft, you the hirer agree to pay the full excess shown on the hire agreement and/or database listing upon request.

7. Waiver:

7.1 The supplier does not offer any insurance waiver facility.

8. Accidents:

8.1 All accidents must be reported within 2 hours quoting the registration number of the vehicle to the supplier, and an accident report form completed within 24 hours after the accident.

8.2 Failure to do this may result in the insurance cover becoming invalid.

9. Mileage:

9.1 There is a daily mileage allowance for each vehicle of 100 miles per day. A day is classed as a 24 hour period.

9.2 All hires of a period of 28 days or more include a mileage allowance of 2000 miles per 28 days.

9.3 Any additional mileage travelled will be charged at the excess mileage rate as shown on the quote and/or hire agreement

9.4 Extra miles can be pre-booked, however, any unused pre-booked miles are non-refundable.

10. Driving Licence:

10.1 A valid driving licence (held for at least two years or five years) must be produced at the time of hire.

10.2 Licences showing current endorsements for driving offences may be accepted at the suppliers’ discretion. Please check at the time of booking.

10.3 The supplier will require an additional proof of identity, such as a passport, and a proof of address dated within the last 3 months (this should match your registered license address)

11. Fuel:

11.1 Fuel is not included in the rental price.

11.2 The hirer is responsible for ensuring the correct fuel is used.

11.3 If the wrong fuel is used the hirer is liable for all costs including recovery, drainage and repair.

11.4 All vehicles leave the relevant suppliers’ location with a full tank of fuel.

11.5 Provided the vehicle is returned with a full tank of fuel, no refuelling charge is payable.

11.6 If a vehicle is returned with a different level of fuel to that shown on delivery, the supplier will refuel the vehicle on the hirer’s behalf.

11.7 The designated price to fully refuel a vehicle is currently £150 (4x4) / £130 (other vehicle) inclusive of vat plus an admin charge of £30 incl. VAT.

12. Additional Drivers:

12.1 Two drivers are permitted and one additional driver may be added to the rental agreement at the cost of £30 incl. VAT per day provided that the additional named driver meets the above criteria and produces the required documentation (driving licence, passport and utility bill).

12.2 The suppliers’ reserves the right to refuse hire without reason.

12.3 Drivers licence details for additional drivers must be provided at the time of booking or prior to the hire commencing. Failure to supply the documentation may result in the said driver being unable to drive the vehicle

13. London Congestion Charge:

13.1 The supplier will include the London congestion charge, as part of the hire fee, if stated on the hire agreement

13.2 The hirer is liable and responsible for any additional day's payment if the vehicle is driven in the zone during any other day apart from the rental period indicated on the hire agreement.

14. Vehicle returns:

14.1 The hirer is responsible for ensuring the vehicle is returned to the agreed location, unless prior collection has been arranged.

14.2 If the condition of the vehicle or the weather/light conditions do not permit a full and complete inspection of the vehicle on return, the supplier reserves the right to fully inspect the vehicle at their garage location after the vehicle is fully cleaned.

14.3 If the supplier has agreed for the vehicle to be returned outside of office hours, the hirer will remain responsible for the vehicle and its condition until it is re-inspected by the supplier.

14.4 If the supplier has agreed for the vehicle to be returned to another location, it is the hirer’s responsibility to inform the supplier that the vehicle is ready for collection and to park the car safely and legally until the vehicle is collected.

14.5 The hirer will remain responsible for the vehicle and its condition until it is re-inspected by the supplier.

15. Parking, Traffic and other offences / fines:

15.1 Where possible, all fines and penalty notices will be represented to the hirer. An admin fee of £30 incl. VAT will apply.

15.2 All fines and court costs for parking, traffic or other offences (including any costs which arise if the vehicle is clamped or towed) are the responsibility of the hirer.

15.3 If these fines are not paid, a £30 incl. VAT administration charge per offence will apply.

15.4 If the hire vehicle is impounded, the hirer will be liable at the advertised daily tariff rate until vehicle is released.

16. Foreign Travel:

16.1 Cars may not be taken out of England, Scotland or Wales without written authorisation or prior approval from the supplier.

16.2 Vehicles taken abroad will be subject to a rate surcharge and additional insurance cover of £200 + vat per 7 day period (minimum charge).

17. Child / Baby Seats:

17.1 The supplier can provide child and baby seats; please request this service at the time of booking. Fitting of the seat is the responsibility of the hirer.

18. Cancellations:

18.1 Cancellations are subject to a cancellation charge, which is as follows:

18.1.1 Cancellation 14 days or more prior to the start date of the hire: 25% of the total hire charge.

18.1.2 Cancellation 7-14 days prior to the start date of the hire: 50% of the total hire charge.

18.1.3 Cancellation 7 days or fewer prior to the start date of the hire: 75% of the total hire charge.

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